belegbuddy.com › Collecting invoices by email

Guide

Collecting incoming invoices by email automatically

Phone contract, software subscription, online shop: most invoices arrive by email these days and then sit there. With a dedicated address for receipts, you never have to hunt them down again.

An address just for receipts

Every receipt box in belegbuddy has its own address, for example mycompany@belegbuddy.com. Whatever arrives there is collected: PDF attachments and images become receipts, the email text is added as a PDF, and the sender and subject are kept. Logos from signatures and similar clutter are filtered out.

Three ways to get invoices there

• Forward what is already in your inbox.
• Set up a rule in your email program, for example for certain senders or for the word “invoice” in the subject.
• Where possible, enter the receipt box address as the billing email in shops and subscriptions.

No adverts in your bookkeeping

In the settings you decide which senders may submit receipts. A new receipt box initially accepts everything; once you add a list, everything else is discarded. That way newsletters never end up among your receipts.

And then?

With AI switched on, it reads the invoice: supplier, date, amounts, tax per rate, VAT ID. If the VAT ID only appears in the email text, it is still found. You check the booking suggestion in the inbox and then export your lists as Excel, CSV or PDF.