Features

Everything belegbuddy can do

This page lists what the app actually does today, from the till receipt in your glovebox to the finished list for your accountant. No marketing fog, just the features you find once you have signed up.

Getting receipts in

On a phone, “Photograph receipt” opens the camera straight away; on a computer it uses the webcam. You can pin that link to your home screen, which gets a receipt in within a couple of seconds. Files can be uploaded in the inbox, several at once if you like.

Every receipt box has its own address along the lines of name@belegbuddy.com. Anything that arrives there from an allowed sender is collected: attachments become receipts and the email text itself is saved as a PDF alongside. If the email mentions a VAT ID, it is picked up too.

For WhatsApp you link your number once with a five-letter code. After that you just send photos or PDFs, and belegbuddy replies with a small summary as an image: bookings, business partner, title and a coloured dot showing whether everything looks right.

The AI reads along (if you want it to)

With AI switched on, it reads the supplier, date, total including tip, tax per rate, VAT ID and country of origin, and suggests a category. It tells incoming from outgoing invoices apart and doesn’t mistake your own company for the business partner. If several files belong to one receipt, they are analysed together.

You decide how detailed the bookings are: gross, net with one tax line per rate, or every line item on its own, which is handy for a household budget. Payment QR codes and the QR codes printed by Austrian cash registers are read as well.

The inbox

Receipts on the left, the suggestion on the right. Arrow keys move through the list, and the Insert key accepts the suggestion as it is and takes you to the next receipt. On a phone you swipe. You can also select many receipts at once to tag, lock, re-analyse or move them to another receipt box.

For editing there is cropping, rotating and a small calculator whose result can be added straight away as a booking line. Uploaded PDFs are stored as PDF/A.

Accounts and cards

Bank statements can be imported as CAMT, MT940, CSV or Excel. If all you have is a PDF, such as a credit card statement, the AI reads the transactions and checks that the opening balance plus the movements adds up to the closing balance. Nothing gets imported twice, even if you upload the same file again.

belegbuddy then suggests matching receipts for each transaction and scores them on amount, date range, the partner’s IBAN, and the name or invoice number in the bank text. Very likely matches are already ticked.

Fixed-asset register with depreciation

For purchases that are depreciated over several years, the depreciation calculator works out the annual amounts: straight-line, or declining-balance with a switch to straight-line, optionally with the half-year rule. Each year’s depreciation is booked on 31 December, and the register shows totals per year.

Business partners and master data

VAT IDs are checked against the EU’s VIES system, and Austrian companies are also looked up in the company register. Each partner can have a default category, and is recognised by IBAN, email address, domain, VAT ID, cash register ID or name.

Reports, search and export

The dashboard shows income and expenses per year, categories, month-by-month comparisons and your main business partners. You can filter and save your own lists. Exports come as Excel or CSV with links to the receipts, or as a single PDF of all receipts, with a stamp on each page if you like. From the Solo plan, an AI chat answers questions about your incoming invoices, for example “How much did I spend on software in 2025?”.

Several receipt boxes, several people

One receipt box per company, project, club or rental property, each with its own address, categories and users. Teams get the roles administrator, bookkeeping, capture-only and read-only. You can also share receipts externally via a link, and every access is logged.

Getting started

After you sign up, an assistant asks for your VAT ID or company register number and fetches your company details, address and even the logo from your website. The AI suggests suitable categories and VAT rates, and there are ready-made templates for households, clubs, artists and couriers. The interface is available in German, English and Polish.